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Bank Accounts — Transactions

Overview

Bank Accounts is the master catalog for the company's financial infrastructure: the banks it operates with, the company accounts held at those banks, and the employee cards linked to each account. This data underpins payment flows in Purchase Orders, card-statement imports in Travel Expenses, and reconciliation in Bank Reconciliation.

For the record lifecycle, see: Workflow.

Note

This transaction follows the standard record list layout. See: Common Features

Banks and Accounts

URL: /banks-accounts

The screen is organized in three tabs — Banks, Accounts, and Cards — each managing one level of the hierarchy. All three tabs are available to any user with view permission.

Banks tab

Catalogs the financial institutions the company operates with. Each bank record stores its legal identity (name, RFC/EIN) and physical address (country, state, city, street, zip code).

The View row action opens a detail modal that shows the bank's full information plus a nested table of all accounts and their cards linked to that bank. Cards within the sub-table can be expanded inline with a Show Cards toggle button.

Accounts tab

Catalogs the company bank accounts held at registered banks. Each account belongs to one internal company and is denominated in a single currency.

Key columns and their business meaning:

  • Name — a short label for the account (e.g., BBVA MXN Operations). Account numbers are masked in the list for security.
  • Bank — the parent bank institution.
  • Internal company — the SARA legal entity that owns the account.
  • Currency — the account's currency (e.g., MXN, USD).
  • Account number / CLABE — masked display; full values are only visible inside the Edit modal.

CLABE field: on the New Account form, the CLABE field is hidden and only appears when the selected bank is registered in Mexico (country ID 142). On the Edit Account form, CLABE is always shown.

Row actions specific to this tab:

  • View cards — opens a modal listing all cards linked to the account, with their own row actions (Edit, Deactivate/Activate, View transactions).
  • View transactions — opens a year/month filter with a transaction ledger for the selected account. Shows individual transactions parsed from bank statement imports, including direction (DEBIT / CREDIT), amount, counterparty, description, and reconciliation match status (MATC, UNMT). Connects to the Bank Reconciliation module.
  • Deactivate / Activate — only available when the parent bank is ACTV. Deactivating an account also deactivates all its cards (cascade).

Cards tab

Catalogs individual debit, credit, or virtual cards assigned to collaborators and linked to a company account. Cards are the sub-accounts used by Travel Expenses for automatic statement import attribution.

Key columns:

  • Name — the collaborator assigned to the card.
  • Account — the parent company account.
  • Card Type — Debit, Credit, or Virtual.
  • Card number / CLABE — masked in the list.

Row actions specific to this tab:

  • View — opens a read-only detail modal with the full card record.
  • View transactions — same year/month transaction ledger as in Accounts, filtered to this card only.
  • Logs — opens the audit log for the card record.
  • Deactivate / Activate — only available when the parent account is ACTV.

Permissions

Permissions

Access and actions are permission-driven. See: Permissions